Creating a service-oriented organization cannot succeed with a strategy and technology alone. The IT department at Hamburg Süd learned that lesson back in 2008 when it tried to define services and offer them to suit needs. The initiative was not successful to begin with. An analysis revealed that not only was there no full description of the individual services, but also that not all stakeholders had been actively involved. From 2014 on, another attempt was made to entrench service in the organization’s DNA and establish new roles and processes that break down silos and cut across hierarchies.
The project team refined the existing service model and defined detailed service descriptions and dependencies. At the same time, it fleshed out the roles of service owner and service element owner.
USU IT Service Management has helped us successively shape IT at Hamburg Süd into a service organization. Thinking in terms of service structures and transparency based on a service catalog mean our IT services are clear and easy to grasp. Ordering processes are already partly automated and result in a high level of satisfaction among our internal customers.
José Silva, Manager Service Portfolio & Catalogue Management
Hamburg Südamerikanische Dampfschifffahrts Gesellschaft A/S & Co KG
55 business services, comprising 180 technical services; approx. 300 software packages
Founded in 1871, Hamburg Südamerikanische Dampfschifffahrts-Gesellschaft A/S & Co KG (HSDG) stands for powerful brands in the international logistics sector. Since 2017 it has been part of Maersk, the world leader in liner shipping. Hamburg Süd has more than 6,000 employees, around a quarter of whom work at sea. The company has used USU’s technology and expertise to achieve its IT and enterprise service vision since 2015.
In view of changes in markets and digitalization in the shipping industry, Hamburg Süd’s IT department is to be transformed into a service oriented organization. That requires ensuring that the IT services are transparent and suit needs. That also involves establishing new roles (service owner/Service portfolio manager) and standardizing service management processes with a central ITSM solution.
The solution USU IT Service Management was chosen because it maps all ITIL® processes and boasts a high degree of flexibility and integratability. The company has proven its abilities by successfully accomplishing many customer projects of similar complexity. USU impresses not only with its technology, but also with its flexibility, high level of customer service and extensive consulting expertise.
The biggest challenge proved to be acceptance among managers who had previously held responsibility in the traditional organizational structure. That was because the new cross-cutting roles had extensive powers to impose their services, which conflicted in some cases with the interests of the departments – and even extended as far as authority over budgets. The ITIL® definitions were initially used to describe the roles and, following interviews with the internal customers and future service owners, were tailored to Hamburg Süd’s specific situation. Cross-department competences and management of interdisciplinary teams were required to ensure ideal, customer-centric service delivery. Flanked by accompanying marketing activities and constant dialogue with all stakeholders, the required services were successively defined in concrete form and the role of the respective service owner was established.