The school of license management

Numerous national and international awards reflect the high standards of the organization. GCPS also  attaches  great importance to providing the best possible equipment for schools from a technological perspective. Ensuring continuous improvements in this area is considered by management to be a key criterion for teaching and learning at the highest international standards. This also applies to the cross-divisional function of software license management, for which GCPS took the pioneering step of integrating it into its IT processes many years ago.

For this purpose, GCPS relies on the expertise of Aspera and its SmartTrack tool. Along with the functional  scope  and  the vendor's experience rolling out license management in complex, varied environments, the primary factor influencing the decision in favor of the Aspera solution was above all the included comprehensive "SKU catalog."

This  contains  detailed  data  about  170  manufacturers  and enables swift  access  to  the  necessary  information and formatted data to ensure compliance with licensing conditions. This in turn creates transparency and significantly reduces the time spent carrying out research, for example, for manufacturer audits.

The next expansion planned by GCPS is in the area of server license management. The data management module by Aspera is also designed to ensure high data quality of additional sources such as the asset management systems. Additional information is provided by the customer video testimonial at:

Gwinnett County Public Schools (GCPS) one of the leading operators of schools in the USA. The organization employs almost 20,000 people, including over 1,700 teachers, making it one of the largest employers in Georgia. A total of 134 schools and over 170,000 pupils profit from the wide range of GCPS services, such as the catering services that provides more than 21 million meals annually.

Together with our partner Aspera, we have implemented a license management system that is both efficient and legally compliant. What's valuable in this case is not just the technology and the master catalog, which minimize the work involved in audits, but also the individual services provided by the experts.

David Hayes,
R&D Manager


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