Microsoft is adjusting the prices and functional scope of several Microsoft 365 editions as of July 1, 2026. Business and Enterprise plans that companies use for collaboration, communication and document management are affected. In addition to new AI, security and management functions, the license prices will also increase - by up to 33 percent depending on the plan. For existing contracts, the new prices will not apply until the next renewal date.
Companies should therefore check at an early stage what impact the changes will have on budgets, contracts and SaaS costs. We can help you create transparency and adapt your SaaS strategy accordingly.
The changes affect the following SaaS subscriptions, among others:
The adjustments apply to commercial and non-profit plans as well as to variants with and without Microsoft Teams.
Microsoft is increasing the prices of several Microsoft 365 plans in parallel with the new functions.
The following price changes for the SaaS products at a glance:
Various standalone products will also become more expensive, including
No price changes have currently been announced for Microsoft 365 Business Premium, Office 365 E1 and Microsoft 365 Copilot.
Microsoft expects to publish the final euro prices in June 2026.
Microsoft is expanding several areas in Microsoft 365, with a focus on AI, security and the management of SaaS applications.
The most important new features include
Many of the new features will be integrated directly into existing Microsoft 365 suites.
Microsoft is introducing the changes in two stages
Existing customers will be informed before new features are activated in the Microsoft 365 administration portal.
The new prices will only apply from the next renewal date. Existing contracts will remain unchanged until the end of the current term.
However, companies may still incur significant additional costs.
Example: Microsoft 365 E3 (prices on a US dollar basis)
A company with 100 Microsoft 365 E3 licenses currently pays
This corresponds to additional costs of:
Typical SaaS cost traps
With Microsoft licensing we see the following risks particularly often
Even if it's still July 2026, it's worth analyzing your Microsoft 365 environment early on.
Higher SaaS costs can put a direct strain on your IT budget. At the same time, new AI and security features are changing the requirements for existing license models.
Now is the right time to review your own Microsoft 365 environment and identify optimization potential.
You should check these points:
⬆️ Contract management: check your current contract terms and renewal dates
⬆️ Transparency: Gain transparency regarding the license models, add-ons and additional functions used
⬆️ Usage analysis: Analyze the actual usage of your SaaS licenses and identify overcapacity
⬆️ License strategy: Check whether your current license mix still meets your requirements
⬆️ Budget planning: Calculate the impact of price changes on your budget at an early stage
It can also make strategic sense:
It is worth taking a closer look at existing add-ons in particular. Some functions could already be included in the new Microsoft 365 suites in the future.
Our SaaS management platform gives you a clear overview of licenses, costs, users and shadow IT. Link your Software-as-a-Service tools to determine SSO, browser and exact spend data. We support you in evaluating the effects of Microsoft price adjustments at an early stage and adapting your license strategy accordingly.
This is what we offer you:
Don't wait until your renewal period is approaching
Do you have questions about the price changes or the new Microsoft 365 functions? Arrange a meeting with our experts today. We'll discuss how these changes will affect your Microsoft strategy. We'll also show you how we can help you stay one step ahead with SaaS spending.
Our experts will help you make the right decisions at the right time.