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USU SaaS Management for Higher Education

End-to-end SaaS governance for higher education—from shadow IT discovery to renewals and spend optimization.
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Two Campus Challenges— Shadow IT & Fragmented Spend. One Centralized Platform

For IT Teams

You have 170+ SaaS applications running across campus. Some were approved. Many were not. Every semester, accounts are created and rarely fully closed. Shadow AI tools are showing up in workflows that touch student data — and FERPA does not make exceptions for platforms IT did not know about.

Benefits

Automated discovery

of every SaaS application running across the institution — sanctioned or not

Real-time insights

for license utilization and inactive account identification

Structured offboarding

workflows tied to the academic calendar

FERPA risk reduction

through visibility into what student data can reach

Benefits

See how USU discovers and governs SaaS across complex campus environments
Your Demo

For Finance and Procurement

SaaS spend is distributed across departments, cost centers and purchasing cards. Renewals auto-renew. Duplicate tools go undetected. And when budget cuts require reducing software spend, the data to make smart cuts does not exist.

Benefits

A consolidated view

of all SaaS contracts, costs and renewal dates

Usage-based license optimization

—> reclaim what is not being used

Renewal alerts

and negotiation data before windows close

Cost allocation

by department or cost center for accurate budget reporting

Download your Business Case Template

Quantify your SaaS spend gap before your next renewal cycle.
Business Case Template

What Results Look Like

A USU customer case study showed $9.8M in direct cost avoidance over three years through license reclamation and rightsizing — with payback in under three months and an impressive three digit 383% three-year ROI.

Timeline for impact: unused licenses reclaimed in 30 days, subscriptions rightsized in 90 days, unnecessary renewals avoided in 120 days.

+

native integrations—connects to existing systems without custom dev

months

to measurable ROI (based on customer deployments)

$

/ year entry price for 500+ end users

Meet us at the Massachusetts Higher Education IT Leadership Summit 2026

USU will be attending the Massachusetts Higher Education IT Leadership Summit 2026 on September 24 — a one-day, invite-only gathering of CIOs, IT directors, and digital transformation leaders from colleges and universities across Massachusetts.

We'd love to connect and talk about how higher education institutions are tackling SaaS sprawl, shadow IT, and rising software costs. Stop by to learn how USU helps universities gain full visibility into their SaaS landscape, streamline renewals, and take control of IT spend — without the complexity.

👉 Learn more about the summit or schedule a meeting on site

"We are able to make better use of existing licenses, avoiding additional purchases and enabling better negotiations. What used to be a very messy reporting cycle, I can now press a button and get quality data. Comparing manual management of SaaS licenses with USU is like comparing a bicycle to an airplane."

Director of Software Asset Management

Life Sciences Company

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Your Resources

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    To Move From Compliance to Modernization, Schedule a 15-minute strategy call

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    Phone: +1 (617) 307-7733

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    71696 Möglingen
    Tel.: +49 714 14867 0

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