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SaaS Management

Get a single, trusted view of all your SaaS applications, stop paying for unused licenses and keep costs under control with confidence.
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Certified quality, trusted by industry leaders

ITAM Review Certification for USU SaaS Managementmedal-2USU is Forrester Wave Leader 2025

What is USU SaaS Management?

USU SaaS Management helps you discover, organize, and optimize every SaaS application across your company. You get clear visibility into usage, costs and value. This allows you to make smarter buying decisions and save money.
Watch the videoLearn more about SaaS Management

What could you achieve with complete SaaS spend visibility?

Full SaaS spend visibility means that you have a single, trusted SaaS overview that directly addresses rising, opaque SaaS costs by consolidating all SaaS spend and usage into one reliable dashboard. You can see exactly what you are paying for, identify overpayment versus actual usage, and understand which teams or projects own each cost. Based on this visibility you can connect your apps to discover expense data and start deep optimization capabilities.
Read how to cut SaaS waste

Key capabilities of SaaS Management

SaaS Visibility

Gain full visibility into usage and costs to make smarter decisions and cut waste.

Renewal Management

Don't miss auto-renewals or renegotiation windows with your biggest vendors — and avoid unneeded costs.

SaaS Cost Optimization

Flag inactive users and uncover rightsizing opportunities to cut unnecessary spend.

How you gain from USU's SaaS Management platform

100 %

SaaS spend visibility

30 %

savings in SaaS spend

1 day

system up and running

Success story: Bayer

Bayer_Chris Bradburn

Bayer, a global pharmaceutical company, benefits from USU's SaaS Management capabilities. After the customer has taken control of its SaaS landscape it can easily optimize SaaS spend on unused or redundant licenses.

"We started with batch processes and the latest implementation and we evolved that to a fully automated process now. It's a 'set it and forget it' system - it just runs in the background."

Chris Bradburn, IT Relationship Manager, Bayer 

Manage SaaS in just a few clicks

    SaaS Discovery Laptop

    Discover shadow IT and SaaS sprawl

    Centralized SaaS visibility provides IT, SAM, procurement, and business leaders with a unified data set. It helps you uncover unknown or inappropriate applications (aka shadow IT) across your company. Even with strict IT policies, SaaS tools can slip through and drive SaaS sprawl. Our tool will find them. If an employee signs up via Google or Microsoft SSO, we detect it, even retroactively. Streamline expense tracking and optimize budget allocation with comprehensive financial data discovery capabilities.

    Learn more about shadow IT risks
    SaaS Usage & Optimization Laptop

    Manage all licenses from one platform

    With USU SaaS Management, you book and manage all your SaaS licenses in one place—no need to jump between admin portals. See who owns which license, track costs by department and manage over hundreds of applications with just a few clicks. Save time, control costs and calculate expenses per department, cost center and employee easily. Tired of missing contract renewals? Set up reminders in a few clicks and stay in control of your SaaS costs.

    See tool in action
    usu-saas-management_dashboard_vector_laptop-1

    Deep optimization: right-sizing SaaS

    Get one-click optimization suggestions when licenses go unused or are duplicated with USU. Reduce costs, stay compliant and minimize security risks without tedious data exports or analysis. Just open the dashboard, review suggestions and act. With SaaS right-sizing strategies, you optimize contracts and usage to match real needs, maximize efficiency and cut costs—analyzing patterns, negotiating flexible termsand using usage-based pricing. Stay in control and get more value from your SaaS investments.

    Book a demo
    System integration of more than 400 SaaS apps

    Any integrations you need

    USU SaaS Management gives you a clear SSO-view of all your apps, licenses and accounts in one source of truth. Get multi-tenancy support and a smooth integration into your ITAM or ITSM systems. Easily connect to key providers like Adobe, Microsoft 365, Miro, Salesforce, ServiceNow, Veeva Vault and many more. We’re continuously building connectors to the most popular SaaS apps—and the list keeps growing fast. Use API access to connect the tool with your custom integrations and unlock even more value.

    Dedicated services and optimization support

    Integration support

    USU supports you with creating new integrations by handling all access information, such as user, password or API key. Additionally, we can assist with reaching out to other related departments to get the required credentials.

    Vendor services

    Get our vendor support for Microsoft, Salesforce + co. when license metrics change or renewals arrive. We can run a fast one-time analysis of costs, do continuous optimization of savings and reductions.

    Expert support—whenever you need it

    Need help with dashboards, data or workflow automation? Our certified SaaS experts are here for you—multilingual support from your trusted USU team.

    USU SAM for SaaS

    "We have been able to effectively reduce our SaaS costs and have a much better overview of them."

    IT Licensemanager - Manufacturing

    USU
    peer-insights
     Gartner® and Peer Insights™ are trademarks of Gartner, Inc. and/or its affiliates. All rights reserved. Gartner Peer Insights content consists of the opinions of individual end users based on their own experiences, and should not be construed as statements of fact, nor do they represent the views of Gartner or its affiliates. Gartner does not endorse any vendor, product or service depicted in this content nor make any warranties, expressed or implied, with respect to this content about its accuracy or completeness, including any warranties of merchantability or fitness for a particular purpose. 

    Additional Resources

    Frequently asked questions

    What is shadow IT?

    Shadow IT means using software or cloud apps without approval from your IT team. It often happens when employees look for quick fixes to get work done. While it can boost productivity, it also creates security gaps, compliance issues, and hidden costs.

    What does SaaS sprawl mean and why does SaaS sprawl harm IT budgets?

    SaaS sprawl happens when too many software subscriptions spread across departments. This often leads to duplicate tools, wasted licenses, and overspending. Managing SaaS sprawl helps you cut waste, simplify renewals, and make smarter budget decisions.

    How can a SaaS management tool tackle security issues?

    A SaaS management tool boosts security by giving you complete visibility into every cloud app your teams use. It detects unauthorized tools, monitors user access, and enforces compliance standards. With automated tracking and access management, USU SaaS Management helps you close security gaps, reduce data exposure, and protect sensitive company information—keeping your SaaS environment safe, compliant, and under control.

    What are the key benefits of a SaaS management tool?

    Managing SaaS manually can be time-consuming and costly. SaaS Management tools can provide visibility of all SaaS apps within an enterprise IT environment, uncover SaaS sprawl or shadow IT, and identify unused licenses and ensures you only pay for what you really need—saving you time, money and hassle.

    How can USU SaaS Management optimize subscriptions or controlling spending?

    Unused or redundant SaaS subscriptions are typically uncovered through usage analytics, user activity tracking, and integration with systems like Microsoft Entra ID. USU SaaS Management automatically flags inactive users, overlapping licenses (e.g., Canva vs. Photoshop), and accounts tied to former employees. Rightsizing makes sure you are licensing or subscribing to meet your true needs.

    What kind of cost savings can we expect from using USU SaaS Management?

    Savings vary, but customers have seen the following savings:

    Salesforce: 10–30% from optimizing partner and inactive licenses
    Microsoft: 5–20% by identifying and downgrading inactive users

    These figures are based on real USU SaaS Management customer outcomes.

    Get in touch with an expert

    Do you have questions about our offering? A quick call can be way more helpful than a long email chain. Talk to one of our experts to explore our products and see them in action.

    nate-milewski-usu

    Nate Milewski

    Sales Development

    SaaS Management

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