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SAP License Management

Keep SAP licenses under control, slash expenses while maintaining full compliance with USU SAM for SAP® Software.
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Unveal the value of SAP License Management

Generate cost savings

Optimize your SAP license portfolio and witness an average cost reduction of 10% within the next quarterly financial cycle.

Reduce audit risks

Run your usage or authorization results against our SAP-verified SAM tool to always be compliant with your license agreements.

Save time with automation

Put your processes on autopilot with our SAP license management tool. Maximize on time by allocating licenses, retiring unused licenses and assigning the best-fitting FUE (full use equivalents).
See how the tool works

SAM for SAP® Software key features

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    Optimize authorization-based licensing

    SAM for SAP® Software helps you get more value from SAP’s current license model, the authorization-based licensing approach. SAP introduced this model when it shifted to S/4HANA, and it’s now part of RISE with SAP contracts. With this model, your SAP user costs depend on the permissions users could run, not what they actually use. That can increase your license needs by fifty to one hundred fifty percent and raise your audit risk. Our tool reviews your SAP roles, permissions, and STAR classifications, then enriches them with real usage data to give you a clean, accurate license baseline—before you negotiate your SAP contracts.

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    Identifier of inactive and duplicate SAP users

    SAM for SAP® Software identifies inactive and duplicate SAP users using smart rules and algorithms. You can view and deactivate inactive accounts based on last logon data and detect duplicates through matching attributes like email, login or name. A global identifier helps consolidate users across systems and supports accurate LAW2 reporting—streamlining cleanup and reducing license waste with just a few clicks.

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    Flexible rulesets for SAP license optimization

    SAM for SAP® Software uses flexible rulesets, including Fiori, to optimize SAP licenses based on usage, authorizations and contract terms. It automates license classification for all user types, supports quick adjustments and ensures results are reflected in SAP LAW reports. With the process manager, reconciliation runs regularly, keeping your license usage optimized and compliant.

    Automated compliance reports

    SAM for SAP® Software automates the full SAP license process—from data import to license type assignment—using a customizable process manager. With regularly applied rule sets, companies receive up-to-date compliance reports. Dashboards and monitoring tools highlight issues and licensing risks early, helping you stay always compliant and keep your licenses under control.

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    Full control on SAP Digital Access

    SAM for SAP® Software analyzes technical users and Digital Access data to identify high-cost interface users and financial risk. It imports and assesses “non-friendly” documents using the Passport Solution, offering more precise results than SAP estimates. You get a clear view of Digital Access costs per system, per user and per document type. Our SAP experts guide you through every step for smarter decisions.

    Validate SAP Engine data

    During SAP audits, user licenses often draw the most attention, but the real risks sit in the engine metrics. These license types don’t depend on people—they’re tied to usage volume or technical capacity like documents, transactions, cores or storage. Many organizations exceed these limits faster than expected because of growth, new interfaces or automation. The result can be expensive. Audit tools like USMM, LAW and LMBI measure these metrics automatically. Without clear documentation and control, the results can land well above what your contract allows.

    SAM for SAP® Software gives you clarity. It maps your LAW2 engine values to the right contracts and metrics, spots incorrect measurements—which appear in more than forty percent of cases—and helps you fix them. You can import updated LAW2 reports at any time, so you stay compliant and act early before any data goes to SAP.

    Successfully Navigate RISE with SAP®

    Overview of the RISE with SAP offering as well as the challenges and opportunities associated with SAP cloud licensing.
    Read now
    E-book
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    Additional resources

    Get in touch with an expert

    Do you have questions about our offering? A quick call can be way more helpful than a long email chain. Talk to one of our experts to explore our products and see them in action.

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    Brian Riley

    Sales Development

    IT Asset Management

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    No matter if you like to partner with USU or just have a few questions.

    Frequently Asked Questions

    Why is managing SAP licenses so complex?

    SAP licensing involves multiple license types, usage scenarios, and contract-specific terms. Frequent changes, like migrations to S/4HANA or indirect access models, add to the complexity—making it difficult to stay compliant and avoid unnecessary costs.

    What’s the biggest risk of poor SAP license management?

    Without full transparency, companies risk overpaying for unused licenses or facing compliance penalties during SAP audits. Missed optimization opportunities can lead to long-term financial waste and audit stress.

    How can companies keep SAP license costs under control?

    By using license management tools that analyze real usage, automate classification and regularly check compliance, companies can assign the right license types, identify savings and respond quickly to contract changes or audit requests.

    How does automation help with SAP license management?

    Automation eliminates manual effort, applies rules consistently and keeps your license data current. It supports continuous monitoring, simulates different licensing models and ensures changes are reflected in SAP systems—giving you control without the complexity.

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    Phone: +1 (617) 307-7733

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