Strategic SAP® License Optimization & Management Keep SAP licenses under control with USU: Slash expenses while maintaining full compliance

Aspera is now USU

What is SAP License Optimization?

SAP license optimization deals with the strategic management of SAP licenses. SAP license management tools analyze the usage of SAP licenses and contractual conditions. This allows you to control user behavior, comply with SAP license agreements, avoid over- or under-licensing, and seamlessly pass SAP license audits.

Your SAP software landscape is a vast network of systems and applications that is reconfigured almost daily. With so many changes, it’s challenging to ensure that you only pay for the licenses, use types and roles you need – this is where SAP license optimization comes in.

Smart solutions for streamlined SAP license management

Our USU Software Asset Management platform leads the industry with sophisticated SAP rule definitions, including STAR ruleset and Full Use Equivalent metrics.

You’ll get the right information to determine individual license usage (e.g., named-user licenses, engine usage or packages) and to simulate big license changes such as S/4HANA migration, or licensing of RISE with SAP applications. We guide you towards the most financially prudent SAP licensing options while ensuring strict compliance with SAP's license agreements.

Benefit from SAM Managed Services that are tailored around your needs. Our experts can run a fast one-time analysis of your vendor costs, do continuous optimization of cost savings and reductions, or find a stronger position for you to negotiate contracts.

Unvealing the top advantages of SAP optimization

Optimize and save

10% cost savings

Optimize your SAP license portfolio and witness an average cost reduction of 10% within the next quarterly financial cycle.

Ensure unwavering compliance

60% reduced audit risk

Run your usage or authorization results against our SAP-verified SAM tool to always be compliant with your license agreements.

Automate for efficiency

40% time savings

Put your processes on autopilot with our SAP license management tool. Maximize on time by allocating licenses, retiring unused licenses, and assigning lowest-cost named users.

Gartner Peer Insights

The product allows us to optimize our SAP user licenses across a very large landscape of SAP systems. It provides better reporting than onboard license measurement tools by SAP and enables continuous monitoring. With USU SAM for SAP Software we can ensure that SAP license audit requests don't lead to unpleasent surprises.

Enterprise Architect, Manufacturing Company, USD 6 billion turnover

ITAM Review's SAP License Management Certification

The leading SAM industry analyst has independently verified that our SAP license optimization solution exceeds their certification standard for SAP license management.

See analyst report
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SAP® Certified for Integration with SAP NetWeaver®

Our SAP license optimization & management solution has been certified by SAP and can be used in SAP NetWeaver as an ABAP add-on, giving you improved interoperability and supportability.

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Smart Guide
SAP License Management

Navigating RISE with SAP®: Pro-tips to streamline SAP license management in the cloud

Mastering SAP Cloud licensing can be a tough ride. We are providing you with an important resource that offers the following:

  • Insights into the "RISE with SAP" program
  • Understanding entitlement-based vs. usage-based licensing
  • Use Full Use Equivalents correctly and save costs
  • Manage SAP cloud contracts effectively with a tool

Choose Digital Access or Indirect Access?

Make a decision your budget won’t regret. SAP says Digital Access’s document licensing is easy and convenient – but is it cheaper than indirect access?

Our SAM for SAP Software solution helps you make an informed decision by providing insight into important options such as:

  • Find your indirect access risk, and use our SAP solution to calculate its cost
  • Get a clear, flexible overview of all documents created through indirect access
  • Use your overview to simulate the cost of switching from indirect access to Digital Access
  • Decide if the convenience of document licenses is worth the price that SAP wants you to pay.

Tap into Experts' SAP Knowledge

What’s achievable in your relationship with SAP? With over 40 years of experience in SAP license management and contract negotiations, our seasoned experts are equipped with proven strategies that have benefited numerous organizations. From identifying indirect access risks to optimizing SaaS applications and SAP Fiori, we're here to share our knowledge and best practices, ensuring your SAP investments are both strategic and cost-effective.

Analysis of User Rights and Assigned User Types

Engine Metrics

Preparation and Support for Contract Negotiations

Indirect Usage

SaaS Applications

SAP Fiori

Further information


What is Software licensing optimization?

Software license optimization means making sure you only buy and use the software licenses your business truly needs. This helps you save money and stay compliant with license agreements.

What is meant by software license management?

Software license management (such as SAP software license management) helps you track usage, cancel unused subscriptions, and get the most value from your software investments.

What is an SAP audit?

During an SAP audit, SAP checks how you use their software to make sure you're following your license agreement. If they find overuse, you might need to pay additional fees.

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