Smart Customer Service with Chatbots
72 hours after a completed service inquiry, the customer receives a personalized message from Horst, written in a relaxed and fun style. While somewhat unexpected coming from such a large company, it has been both effective and well received. Horst is responsible for all customer satisfaction surveys. The Telekom’s chatbot is a further innovative building block in their overall customer service vision and strategy which has been systematically expanded over the years. In addition to the chatbot, their multifaceted customer care plan uses Knowledge Connect, a social media customer service tool to centrally manage and reply to requests from Facebook, Twitter, forums, blogs and the Telekom’s internal support community. Requests are analyzed and forwarded automatically to the relevant customer service team.
To strike the right balance between creating value with automation but still respecting customers and avoiding impersonal mass communication, the Telekom analyzed which classic service processes could be partially automated. In order to maintain a high level of person-to-person service, it was decided that only an isolated and independent process should be automated. Therefore, they selected a uniform customer satisfaction survey across all social media channels. To automate this process to the greatest degree possible, the Telekom decided for a chatbot that is integrated with Knowledge Connect. It checks in with customers after they’ve made a service inquiry or request to see how happy they were with the service received.
The personalized and individual aspects of customer service are extremely important to maintaining our best-in-class position in the market. With USU's chatbot, we’ve succeeded in establishing a new service channel with its own unique personality that has dramatically boosted response rates compared to conventional surveys.
Oliver Nissen, German Telekom AG
At a glance
About the Deutsche Telekom
Deutsche Telekom AG is a telecommunications company headquartered in Bonn, Germany. By revenue, it is the largest telecommunications provider in Europe. It was formed in 1995 and operates several subsidiaries worldwide, including the mobile communications brand T-Mobile which has seen tremendous growth in the United States.
Mission
Enable the Telekom to create and deliver uniform customer satisfaction surveys across all channels via an automated bot that will increase customer satisfaction as well as offer extensive customization to match company branding and voice.
Challenges
- Raise efficiency due to increasing inquiry volume
- Automate workflows where possible via bot
- Create uniform customer satisfaction survey
- Find a balance between more automation and empathy
Why USU?
- Comprehensive, integrated social media tools
- Expertise in customer service via social media
- Successful & long-term existing relationship
- Competitive pricing
Solution
- Automated customer satisfaction survey across all channels
- 7-10x increase in response rates
- 75% acceptance among customers
- Identifikation of at-risk customers and upsell opportunities
The Result
Horst, the Telekom's chatbot, was launched in Q4 2017 as an automated solution to following up on all customer service requests. With built-in escalation points, it is part of their overall customer service process enabling the company to increase efficiency and consistency via automation without sacrificing the crucial human touch when required. It has received overwhelmingly positive feedback from customers, boosted customer satisfaction, help reduce at-risk customers and identify upselling opportunities.
The results
75 % Acceptance among customers
10 x Increase in survey responses
> 5,000 customer responses within a few months
Horst Works as Part of a Team
Although the chatbot is an automated solution, it is just one part of the overall customer service process. Therefore, it works as part of a team and follows built-in escalation points when a customer should be handed off to a human agent.
It analyzes customer responses to decide whether clarification is required and what next actions to take. Satisfied customers are offered additional products and services whereas dissatisfied customers are forwarded to an agent for individual communication. Horst the chatbot solves a key challenge for the Telekom in that it normally marks services requests as complete once they have a result or solution. However, the customer in question may still be unhappy. Using the chatbot, it can quickly identify and forward cases that still require a follow-up leading to increased long-term customer satisfaction.
5 Star Chatbot
Horst’s personality stands out in particular, being built with its own unique character and language style. This makes him both recognizable and more relatable for customers. He also identifies himself immediately as a bot and yet still has an acceptance rate of 75%! Classic customer satisfaction surveys via email have an average answer rate of 3% to 5%. Horst’s response rate is a whopping 35%, between 7 and 10 times higher than usual. Within just a few months of launch, it generated over 5,000 customer responses.
Based on the positive customer reactions and excellent results, additional specialized chatbots are planned for the future. For example, a chatbot for sales is being developed that will initiate contact with customers, however only following strictly defined criteria. Moreover, only those who have previously communicated with the bot and found it positive will be contacted.