SaaS Management Tool | Optimize Licenses and Cut Costs | USU

Key capabilities

Real-time SaaS license analysis

Create fast, reliable reporting for a better decision-making.

SaaS cost allocation

Our SaaS Management tool tracks usage by team or user, links spend to cost centers and enables accurate chargebacks for better budget control and transparency.

Streamline contract management

The USU tool centralizes contracts, tracks renewals and aligns usage with terms. What contract management challenges are you facing? USU can help you overcome these challenges.

Strategic license re-harvesting

Benefit from automated workflows for the reuse of unused licenses.

Get full SaaS visibility at your fingertips with the USU SaaS Management tool, which helps you uncover unknown applications (aka shadow IT) across your company. Even with strict IT policies, SaaS tools can slip through and drive SaaS sprawl. Our discovery software finds them. If an employee signs up via Google or Microsoft SSO, we detect it, even retroactively. Our browser extension tracks all SaaS apps while protecting privacy. We only store URL data directly related to SaaS applications, ensuring compliance with data protection and works council rules. Streamline expense tracking and optimize budget allocation with comprehensive financial data discovery capabilities.

Get one-click optimization suggestions when licenses go unused or are duplicated with USU. Reduce costs, stay compliant and minimize security risks without tedious data exports or analysis. Just open the dashboard, review suggestions and act. With SaaS right-sizing strategies, you optimize contracts and usage to match real needs, maximize efficiency and cut costs—analyzing patterns, negotiating flexible termsand using usage-based pricing. Stay in control and get more value from your SaaS investments.

USU’s AI-powered analytics put you in control—automatically. What insights can you gain with USU's AI-powered analytics? From discovering assets to cutting costs, AI handles heavy lifting. Our tools can help classify SaaS agreements, analyze EULAs, automate invoice entry and forecast needs based on usage. You’ll spot risks faster, boost compliance and reduce manual work. With help from our AI chatbot, you can find answers, eliminate wasteand make smarter decisions in just a few clicks.

USU SaaS Management gives you a clear view of all your accounts and licenses in one easy-to-access platform. Get multi-tenancy support, user access management and a smooth integration into your ITAM or ITSM systems. Easily connect to 400+ SaaS providers like Adobe, Microsoft 365, Miro, Salesforce, SAP BTP, ServiceNow, Veeva Vault and more. We’ve built in all the key tools—and the list keeps growing. Use API access to connect the tool with your custom integrations and unlock even more value.

Dedicated services and optimization support

Integration support

USU supports you with creating new integrations by handling all access information, such as user, password or API key. Additionally, we can assist with reaching out to other related departments to get the required credentials.

SaaS vendor services

Get our vendor support for Microsoft, Salesforce + co. when license metrics change or renewals arrive. We can run a fast one-time analysis of costs, do continuous optimization of savings and reductions.

Expert SaaS support—whenever you need it

Need help with dashboards, data or workflow automation? Our certified SaaS experts are here for you—multilingual support from your trusted USU team.

Frequently Asked Questions

What is shadow IT?

Shadow IT means using software or cloud apps without approval from your IT team. It often happens when employees look for quick fixes to get work done. While it can boost productivity, it also creates security gaps, compliance issues, and hidden costs.

How can I discover shadow IT?

You can uncover shadow IT by using a SaaS management tool that automatically scans your organization’s cloud usage. How does USU SaaS Management work? It identifies all apps your teams use, tracks spending, and flags unapproved tools—giving you a complete, accurate view of your SaaS landscape.

What does SaaS sprawl mean and why does SaaS sprawl harm IT budgets?

SaaS sprawl happens when too many software subscriptions spread across departments. This often leads to duplicate tools, wasted licenses, and overspending. Managing SaaS sprawl helps you cut waste, simplify renewals, and make smarter budget decisions.

How can a SaaS management tool tackle security issues?

A SaaS management tool boosts security by giving you complete visibility into every cloud app your teams use. It detects unauthorized tools, monitors user access, and enforces compliance standards. With automated tracking and access management, USU SaaS Management helps you close security gaps, reduce data exposure, and protect sensitive company information—keeping your SaaS environment safe, compliant, and under control.

What are the key benefits of a SaaS management tool?

Managing SaaS manually can be time-consuming and costly. The USU SaaS Management Tool automates onboarding and offboarding, identifies unused licenses and ensures you only pay for what you really need—saving you time, money and hassle.

How can I save SaaS costs fast using a tool?

Save money with smart right-sizing and license re-harvesting. How does USU SaaS Management help you save money? We help you align contracts with actual use, reclaim unused licenses and cut waste. Use insights to spot patterns, negotiate better termsand get more value from your SaaS. Stay in control and boost efficiency with USU SaaS Management.

How can I use a SaaS management tool for right-sizing??

A SaaS management tool helps you right-size your licenses by showing how apps are actually used. By using a tool like USU SaaS Management you can reassign or cancel underused subscriptions, align plans with real needs, and avoid unnecessary renewals—all while keeping your SaaS costs in check.

Is a SaaS management tool reliable?

Absolutely. A SaaS management tool offers reliable, real-time insights powered by secure integrations. It simplifies SaaS tracking, improves compliance, and supports better decisions—so you can stay in control of your software environment and your IT budget.

Can I trust the results of a third-party SaaS management tool?

Yes, you can trust the results of USU SaaS Management. Our solution delivers accurate insights and full visibility across your SaaS landscape. It detects risks, monitors access, and supports compliance—but no tool removes every threat. True security depends on strong data protection, seamless integration, and a well-managed IT strategy.